Job Description

Job Description and Duties

Under the general direction of the Assistant Human Resources Officer, the Analyst performs a variety of complex analytical duties within the Performance Management/Medical Leaves Unit. The Analyst consults regularly with managers and employees throughout the department on issues including, but not limited to, employee discipline, various medical and non-medical leave situations, the Reasonable Accommodation Program, Workers’ Compensation issues, and other employment scenarios that may occur with an employee of the OLC. The incumbent routinely produces various written products, such as summaries of conversations, various memoranda associated with the progressive discipline process, Adverse Actions, recommendations to management on a variety of personnel management issues, and other written products as appropriate.

You will find additional information about the job in the .

Special Requirements

Do not include any confidential information on any documents you submit for a job vacancy, such as your STD. 678, resume, or school transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your social security number, birthdate, student identification number, driver license number (unless required), examination results, LEAP status, marital status, and age. (Note confidential information on the first page of the application submitted online through your CalCareers account will be redacted automatically upon submission.)

(STD. 678):

Applications must be complete and include dates and hours worked; contact names and phone numbers of supervisors; and a description of the duties performed for each position held; reference to a resume (i.e., “See Resume”) in place of a description of the duties performed will not be accepted.

Supplemental Application:

See “Required Application Package Documents” section below.

School Transcripts:
When using education to qualify, unofficial transcripts must be submitted. Applicants with foreign transcripts must provide a transcript evaluation that indicates the number of units to which the foreign course work is equivalent. If selected for appointment, official transcripts will be required.

Examination Information:

• To establish list eligibility as an Associate Personnel Analyst (APA), you must take and pass the online (AGPA) examination (used as an appropriate for the APA classification), and meet the minimum qualifications for both the APA and AGPA classifications.
• To establish list eligibility as a Staff Services Analyst (SSA), you must take and pass the online  examination or have previously passed the written SSA Transfer examination, and meet minimum qualifications for the SSA classification.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Knowledge of and experience in state performance management processes, principles, and applicable laws and regulations. Must be proficient in managing multiple tasks and have the ability to analyze data and situations, and present information and findings effectively both orally and in writing. Must have excellent organizational and communication skills to support the department’s mission, vision, values and business priorities. Must be able to exercise good judgement and discretion when working with confidential information.

Benefits

All OLC employees are excluded from collective bargaining, and therefore, receive enhanced benefits, such as CoBen benefit allowance, employer paid life insurance, additional vacation/annual leave, and are not subject to State Disability Insurance payroll withholding. Additional information can be found on CalHR’s website under  California State Civil Service Employee Benefits Summary .

Your Expertise

• Excellent customer service skills

• Excellent organizational and writing skills

• Excellent time management skills

• Use of good judgment

• Ability to work under time constraints and meet deadlines

• Ability read, review, and analyze various Human Resources (HR) related documents

• Experience with personnel related questions or concerns, ideally facilitating in administration and coordination of Return to Work, Reasonable Accommodation programs, and Workers Compensation

• Experience with consulting services to management and employees

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Supplemental Application -

  All interested applicants must include a Supplemental Application that is typed, no more than two (2) pages, Arial 12 font, answering the questions below:

  1. After reviewing the attached duty statement, please explain how your education and experience makes you the best fit for this position?
  

  2. What is your understanding of performance management and/or medical leave as it relates to the State of California employees?

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